Policy on the Use of Generative AI

1. Introduction

This policy outlines the guidelines for the use of Generative AI and AI-assisted technologies (such as Large Language Models, ChatGPT, chatbots, and image creators) in the writing and research process for submissions to [Journal of Circular Economy and Resource Management].

Our policy aligns with the guidelines set forth by the Committee on Publication Ethics (COPE). We recognize that AI tools can improve productivity and language quality, but their use must be transparent, responsible, and consistent with the principles of academic integrity.

2. Authorship

AI tools cannot be listed as authors. Attribution of authorship carries with it accountability for the work, and AI tools cannot take such responsibility. As AI tools cannot consent to a license agreement or be held legally liable for the presence of plagiarism, copyright infringement, or false data, they do not meet the criteria for authorship.

All authors listed on a manuscript must be human and must take full public responsibility for the content of the work, including parts generated or refined by AI tools.

3. Disclosure and Transparency

Authors must disclose the use of generative AI and AI-assisted technologies in the writing process. This includes using AI for:

  • Generating or summarizing text.

  • Editing or translating language.

  • Creating or modifying images, figures, or graphical abstracts.

  • Data analysis or coding.

How to Disclose: Authors should include a statement at the end of their manuscript (before the References section) titled "Declaration of Generative AI and AI-assisted technologies in the writing process."

Standard Disclosure Template: "During the preparation of this work, the author(s) used [Name of Tool / Service] in order to [Reason, e.g., improve readability and language flow]. After using this tool/service, the author(s) reviewed and edited the content as needed and take(s) full responsibility for the content of the publication."

If AI was not used, no declaration is necessary.

4. Scientific Accuracy and Responsibility

Authors are responsible for the accuracy of any information provided by AI tools. Generative AI can produce authoritative-sounding but incorrect, incomplete, or biased information (hallucinations).

  • Authors must carefully verify all AI-generated content.

  • Authors must ensure that citations and references generated by AI are real and accurate.

  • Authors are liable for any plagiarism or copyright infringement caused by the use of AI.

5. AI in Images and Multimedia

The use of Generative AI to create or alter scientific images (e.g., microscopy, X-rays, gels) is generally prohibited unless the AI method itself is the subject of the research.

  • If AI is used to generate conceptual illustrations or artwork, it must be clearly indicated in the figure caption.

  • Authors must ensure they have the right to publish such images under the journal's copyright policy.

6. Policy for Peer Reviewers

To maintain strict confidentiality and protect the authors' intellectual property:

  • Reviewers are prohibited from uploading manuscripts (or any part of the submission) into Generative AI tools (e.g., ChatGPT) to generate peer review reports or summaries.

  • Uploading a manuscript to a public AI platform is considered a violation of confidentiality and data privacy.